1. Plan and budget documents: used to confirm the requirements, budget limit, and budget source of the project.
2. Scope of work or specifications: used to clearly define what the agency wishes to purchase or hire.
3. Documents of the reference price or reference price data as the case may be, to be used in determining the budget and considering the reasonableness of the price.
4. The report requesting purchase or hire should specify the reasons, necessity, budget limit, timeframe, and procurement method in accordance with the project information.
5. The order appointing the responsible person or committee must clearly specify the individuals and the scope of duties according to the project steps.
6. Proposal documents, evaluation reports, and approvals should contain consistent information that aligns with the procurement method used.
7. Agreement, delivery, acceptance, and disbursement document packages are essential evidence post-procurement. Archiving with a Digital Workflow reduces missing documents and makes retrieving historical records much easier.
