'25

Provident Fund and Welfare Management System for Organizations and Agencies

Provident Fund and Benefits

Enterprise-grade ERP platform for managing contribution data, membership registers, and investment policies with accurate benefit calculations, featuring reporting systems aligned with SEC and AMLO regulations.

The core system selected by fund committees and leading organizations to manage provident fund member benefits. It covers everything from receiving Payroll data, calculating employee and employer contributions, to processing payouts. It is designed to reduce legal risks, build transparency, and fully support audits by regulatory bodies.

Provident Fund and Benefits

Why leading organizations and fund committees choose INFOPRO ERP

Key strengths that align with the vision of C-suite executives: 

• Multi-Plan & Welfare Architecture: A system structure that supports complex fund regulations, including vesting conditions based on years of service and diverse investment policies (Employee's Choice), reducing errors from manual processes.

• Automated Contribution Processing: Connects with payroll systems (Payroll Integration) to process contribution amounts, new member registrations, and resignations, making reconciliation and fund remittance to Asset Management Companies (AMCs) fast and accurate.

• Regulatory Automation (AMLO / BOT / SEC): Identity screening system (KYC) and Sanction List check, complete with automated reporting in accordance with regulatory criteria, helping strictly manage compliance risks.

• Zero-Downtime Migration: Services to migrate member databases and fund history from legacy systems to INFOPRO ERP by a team of experts, ensuring continuous corporate fund management.

/ 1

Choosing an ERP system for provident fund and employee benefits management today is not just about selecting "off-the-shelf software," but about laying "a foundation of stability and a guarantee of transparency" for the organization for decades to come.

The fund management system is the vital core that integrates the payroll system (Payroll Integration), processing contribution amounts, member registers, and the highly accurate allocation of financial benefits.

This directly impacts data security (PDPA), compliance with SEC and AMLO regulations, which in turn brings transparency and sustainable trust from all employees and the public towards the organization.

/ 2

Centralized Fund and Member Information Management System

An application for provident fund and welfare members

Provident Fund Member and Services Management System

Executive Information System for Monitoring Fund Performance

The real challenges of managing provident funds today

In an era of complex employee benefit structures, provident fund committees and Human Resources (HR) departments face hurdles from fragmented data scattered across payroll systems, corporate accounting, and asset management companies (AMCs). This results in delayed remittance processing and increases the risk of contribution calculation errors when employees change investment policies or resign. These issues do not stem from human error, but are rather the result of limitations in legacy system architectures that are disconnected and do not comply with Personal Data Protection Act (PDPA) standards.

/ 3

Beyond data recording is transforming data into member trust.

+87%

Reduce contribution processing time: As soon as the payroll is finalized, the system immediately processes the accumulated funds and employer contributions, making the data ready for submission instantly.

+92%

Prevent calculation errors: Contribution and payout conditions are controlled by formulas based on fund regulations, reducing the risk of human error.

+98%

Elevate regulatory compliance: The Compliance team and the Fund Committee can monitor data reporting status in real-time.

+99%

Transparency for members: Employees can access accurate and secure information regarding their accumulated balance, contributions, and benefits.

Acentralizedsystemthatfullyintegratesthememberregistry,contributions,andreportingintoasingle,comprehensiveplatform.

Member Registration and Provident Fund Information System

Provident Fund & Member Registry

Manage the member database and support requests to change contribution rates or investment policies (Investment Choice) through the online system.

Fund Member Investment Plan Allocation and Management System

Investment Allocation

Allocate the investment amount and units according to the policy proportions selected by each employee.

Provident Fund & Member Registry

Manage the member database and support requests to change contribution rates or investment policies (Investment Choice) through the online system.

Investment Allocation

Allocate the investment amount and units according to the policy proportions selected by each employee.

A system linking accumulated funds and employer contributions with the payroll system

Contribution & Payroll Integration

Retrieve salary data to process provident fund contributions and employer matches, and perform accurate reconciliation in a short period of time.

Self-service portal for provident fund members

Member Self-Service Portal

A channel for members to check their accumulated balance, benefits, transaction history, and tax documents, available 24 hours a day.

Contribution & Payroll Integration

Retrieve salary data to process provident fund contributions and employer matches, and perform accurate reconciliation in a short period of time.

Member Self-Service Portal

A channel for members to check their accumulated balance, benefits, transaction history, and tax documents, available 24 hours a day.

Fund Member Benefits and Privileges Calculation System

Resignation & Benefit Calculation

Automatically calculate the payout to members upon termination of membership based on their years of service and fund regulations.

Fund Governance and Anti-Money Laundering Reporting System

Compliance & AMLO Reporting

Generate reports according to AMLO (e.g., KYC/CDD) and SEC criteria, along with documents for fund auditing.

An installation model that meets the highest security standards.

• Private Cloud Deployment: Supports installation on Private Cloud to maintain the confidentiality of financial and personal data in accordance with PDPA laws.

• Scalable Architecture: Supports tens of thousands to hundreds of thousands of members and historical data volume without compromising performance.

• Enterprise-Grade Security: AES-256 standard data encryption and managed under ISO 27001 standard certification.

"Transform your workflow from spending time auditing Excel files to managing employee benefits with accurate, transparent, and auditable data at every step."

INFOPRO ERP

Zero Parallel

Zero Parallel

A transparent management system that protects the maximum benefits.

Fiduciary Integrity

Book a demo

1 /

Compliance-by-Design

The system structure is designed to comply with fund regulations and laws from the very beginning.

1 /

Compliance-by-Design

The system structure is designed to comply with fund regulations and laws from the very beginning.

1 /

Compliance-by-Design

The system structure is designed to comply with fund regulations and laws from the very beginning.

2 /

Institutional Transparency

Present clear information on benefits and investment proportions to build confidence for the fund committee and its members.

2 /

Institutional Transparency

Present clear information on benefits and investment proportions to build confidence for the fund committee and its members.

2 /

Institutional Transparency

Present clear information on benefits and investment proportions to build confidence for the fund committee and its members.

3 /

Regulator-Ready

Record a complete audit trail for every transaction, ready for immediate review by auditors and external regulators.

3 /

Regulator-Ready

Record a complete audit trail for every transaction, ready for immediate review by auditors and external regulators.

3 /

Regulator-Ready

Record a complete audit trail for every transaction, ready for immediate review by auditors and external regulators.

Smart work structure

Intelligence Zones

Registration and Contribution System (Member & Contribution Zone)

Accounting and Financial System (Financial & Payout Zone)

Compliance & AMLO Zone

Empirical results from business process improvement

87% improve speed and accuracy

Summarize the remittance and process benefits within the timeframe, reducing the administrative burden of the HR department.

HR analytics dashboard to increase speed and accuracy in personnel management

98% plug the legal loophole

An automatic system for checking payment conditions and contribution rates, preventing disputes with employees.

Enhance stakeholder confidence

Members can access their own information at any time through the Portal, reducing the volume of inquiries and data verification handled by HR.

87% improve speed and accuracy

Summarize the remittance and process benefits within the timeframe, reducing the administrative burden of the HR department.

98% plug the legal loophole

An automatic system for checking payment conditions and contribution rates, preventing disputes with employees.

Human Resource Management System that supports legal and regulatory compliance

Enhance stakeholder confidence

Members can access their own information at any time through the Portal, reducing the volume of inquiries and data verification handled by HR.

A personnel data management system that helps build transparency and confidence for stakeholders.

AI-Ready Infrastructure: An architectural structure ready to support Open API integration with HRIS systems, commercial banking systems, and Data Analytics technology to analyze benefits trends.

Remittance Summary and Contribution Processing Dashboard | "PRECISION AT SPEED | Precise processing, always on time"
Information Summary Dashboard for Fund Members and Committees | "FULL TRANSPARENCY | Access clear information, auditable 24/7"
Transaction History and Data Modification Recording System | "AUDITABLE OPERATIONS | Complete history logs, ready for auditing"
Standard Certifications and Award Badges | "TRUSTED STANDARD | Standards trusted by leading organizations"

Remittance Summary and Contribution Processing Dashboard | "PRECISION AT SPEED | Precise processing, always on time"
Information Summary Dashboard for Fund Members and Committees | "FULL TRANSPARENCY | Access clear information, auditable 24/7"
Transaction History and Data Modification Recording System | "AUDITABLE OPERATIONS | Complete history logs, ready for auditing"
Standard Certifications and Award Badges | "TRUSTED STANDARD | Standards trusted by leading organizations"

Proven by real-world usage at the national level

Elevate management standards with a system tested for peak performance, accurately and securely supporting a large number of users.

Thai Compliance Ready

National Footprint

Strategic Expertise

Certified Excellence

Thai Compliance Ready

A system specifically designed to support Thai fund accounting standards and regulatory criteria.

National Footprint

Trusted by fund committees and leading business organizations nationwide

Strategic Expertise

Expertise that seamlessly integrates international welfare management standards with a deep understanding of the Thai organizational context.

Certified Excellence

Guaranteed by national innovation awards and international safety standard ISO

4 Strategic Reasons Why INFOPRO ERP is the Superior Answer

Schedule an appointment for a strategic consultation

Localized Enterprise Mastery (SEC / BOT / AMLO)

Go beyond general Global ERP systems with a pre-configured structure specifically tailored to comply with the regulations of Thai supervisory authorities. This helps reduce complexity, budget, and customization time while ensuring precise alignment with the reporting guidelines of the SEC, BOT, and AMLO.

32 Years of Proven Corporate Track Record

The proof of success from continuously developing and supporting systems for business organizations and welfare funds for over three decades reflects a deep understanding of the HR & Payroll Lifecycle and the stability of after-sales service that will stand beside your organization in the long term.

Seamless Legacy Migration & High-Touch Local Support

Eliminate worries about errors during system transitions with our secure and fast legacy database migration innovation. Managed by a team of Thai experts who are ready to provide consultations and resolve on-site issues immediately, ensuring that your organization's operations run continuously and without interruption.

AI-Ready Infrastructure & One Source of Truth

Lay a solid data foundation for advanced analytics with a system architecture that integrates all dimensions of finance and benefits into a single source. This eliminates data discrepancies between HR and accounting departments while supporting connectivity via Open API with banking systems, e-commerce (e-Tax), or AI Analytics technology for sharp strategic decision-making in the future.

INFOPRO's team of experts is pleased to provide consultation and assess the readiness of your fund management system, benefit calculations, and regulatory reporting (free of charge).

4 Strategic Reasons Why INFOPRO ERP is the Superior Answer

Localized Enterprise Mastery (SEC / BOT / AMLO)

32 Years of Proven Corporate Track Record

Seamless Legacy Migration & High-Touch Local Support

AI-Ready Infrastructure & One Source of Truth

INFOPRO's team of experts is pleased to provide consultation and assess the readiness of your fund management system, benefit calculations, and regulatory reporting (free of charge).

4 Strategic Reasons Why INFOPRO ERP is the Superior Answer

Localized Enterprise Mastery (SEC / BOT / AMLO)

32 Years of Proven Corporate Track Record

Seamless Legacy Migration & High-Touch Local Support

AI-Ready Infrastructure & One Source of Truth

INFOPRO's team of experts is pleased to provide consultation and assess the readiness of your fund management system, benefit calculations, and regulatory reporting (free of charge).